If your company was fully operational before it closed, there is a high chance that your business may have been impacted by the current COVID-19 pandemic. With all of the demands of your clients, you need to be able to run your business and manage your team properly even if you are not in the office. This is where a virtual meeting can prove to be essential.
A successful virtual meeting is comprised of many different factors – here are 5 tips to ensure one as a manager.
1. Be punctual
The best thing that you can do is to be on time for every virtual meeting. If you schedule a meeting at 8 o’clock, you should already be online 15 minutes before the scheduled meeting. This is to make sure that your internet connection is stable and you have no distractions around you. If you have kids, this would also allow you to find a perfect place that could function as your office.
2. Making checks on the call early
The first five minutes of the call should be about checking your connections. Is everybody on the call or do you need to privately text or email somebody to remind them of the meeting? Do the attendance check and the connection check at the first five minutes of the call, and you could set the foundations for a successful virtual meeting.
3. Ensure the agenda is clear to all
Once you have completed the call checks, you have to ensure that the agenda is clear for everyone during the virtual meeting.
Should you seek to outsource your finances to an accounting firm in Singapore, like Ackenting Group, you can proceed to keep your company and your employees up-to-date financially amidst the COVID-19 pandemic. Reports are important during a time of crisis, and we can provide timely financial reports, risk strategies and more so that your business can continue to operate during this time.
4. Moderate the discussion
Always moderate the discussion with a firm hand. Rather than having each individual on your team speak too long or too short, moderating everyone’s time allows you to keep track of the discussion. If needed, you can have breaks during the meeting so that everybody can rest and continue after.
5. Allow time for everyone to talk about a topic
Since you have your agenda properly laid out, you should be ready to listen to everyone’s opinions. You may properly time this part and give everyone 5 to 10 minutes to discuss their opinions before moving forward to another topic.
6. Ask your team about their current situation via email or video chat
Some of your team members may have a hard time sharing their current situation if it is together with the other employees. Hence, to run a successful virtual meeting, you should make sure that all of your employee’s issues and personal concerns are discussed in private. You should always seek to ask how they feel currently during the meeting and extend your care when you shift the conversation to a private call.
Now that you have the tools and the knowledge to run and manage a virtual meeting, you and your team are good to go. Reaching out to a firm with accounting and bookkeeping services, such as Ackenting Group can ensure that you have a proper financial perspective to go along with your agenda for the day. A successful virtual meeting that has frequent important updates on financial reporting and revenue along with your daily agenda can play a significant role in retaining your clients and your employees during this COVID-19 crisis.
If you require any assistance on accounting services, feel free to drop us an email at johnwoo@ag-singapore.com or contact us at +65-66358767. At Ackenting Group, we offer a complimentary 30 minutes online consultation for us to better understand your business requirements.
